Executive Assistant, Stores Foundational AI
Amazon
DESCRIPTION
The Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support one VP and one Director on our Stores Foundational AI team in Seattle, Washington.
Stores Foundational AI org is responsible for training foundational representational and generative Large Language Models (LLMs), which are specialized for shopping and Search, including the Rufus AI Shopping Assistant.
This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.
Key job responsibilities
5 days/week in office
Manage complex calendar and scheduling to support teams in multiple locations
Manage domestic and international travel
Manage expense report coordination and submission
Organize, execute, and assist with team activities (staff meeting agendas, all team meetings, off-sites, and team social events)
Ensure the timely completion of critical tasks and follow up on action items independently- Ensure the timely completion of critical tasks. Act as a liaison for direct reports
Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
Help to develop & maintain new mechanisms within the team