Job Posting:

JR101709 Research Liaison- Post Award (Contingent II - Grant Funded) (Open)

Department:

Grants & Contracts, JM

Position Type:

Non-Regular Fixed Term (Fixed Term)

Open Date:

04-03-2026

Close Date:

$45,000 - $60,000

Job Description:

Serve as a faculty/staff-facing liaison for sponsored projects in the closeout phase. Coordinate checklists, deadlines, and documentation; perform basic reconciliations; route final reports and forms; and retire projects in university and sponsor systems in accordance with established policies and timelines.

Duties & Responsibilities

• Liaison and guidance: Serve as the primary point of contact for assigned PIs and departmental staff, providing clear guidance on post-award procedures, sponsor compliance requirements, and closeout expectations.
• Planning and tracking: Working with grant accountants and contracts and compliance specialist initiate the standard 120/90/60/30-day closeout checklist for each award; monitor milestones, required documentation, and deadlines for PIs, departmental staff, and administrators; issue timely reminders, standardized templates, and concise “what’s needed” summaries.
• Deliverables and documentation: Coordinate the collection and routing of final technical reports; data, invention, and property statements; participant-support and cost-share records; and other sponsor-mandated materials; verify completeness and readiness for submission.
• Create an archival system for documents, reports, tracking and following up on all issues that pertain to and are submitted to Pre-Award.
• Financial reconciliation: Generate standard ledger reports, conduct basic variance analyses, verify closure of encumbrances/POs, and confirm submission/payment of all invoices; validate indirect cost base and rate on final reports using approved job aids; escalate discrepancies to the Post-Award Manager and Grants Accounting.
• Subrecipient closeout: Request and track subrecipient final invoices and closeout attestations using ORSP templates; log receipt and status; route to Grants Accounting for review and payment.
• Systems and records management: Update award status and closeout fields in Workday/Kuali (or equivalent) in accordance with SOPs; upload final documents to the electronic award file using approved naming conventions and records-retention requirements.
• Compliance and service standards: Apply ORSP job aids to perform basic allowability checks (2 CFR 200 quick checks); refer complex effort, payroll, or audit matters to the appropriate office; acknowledge and respond to PI and staff inquiries within two business days and escalate issues through defined pathways.
• Other duties as assigned.

Minimum Training & Experience

• Bachelor’s degree (Accounting, Finance, Business, Public Administration, or related field)
• 1–2 years of experience in grants administration, finance, grants accounting or a similar administrative role (higher-education preferred).
• Preferred: Experience with Workday, and Kuali/Cayuse/InfoEd; familiarity with NIH/NSF and other grant proposal portals.
• Familiarity with federal funding agencies, online funding databases, and Uniform Guidance (2 CFR 200); demonstrated ability to collaborate with diverse stakeholders.

Required Knowledge, Skills & Abilities

• The successful candidate demonstrates strong interpersonal and communication skills—both verbal and written—with professional email etiquette and the ability to draft and respond to written communications effectively.
• Proficiency in Microsoft Office 365, particularly Excel and Word, is required for grant writing, report preparation, and data management.
• Experience maintaining databases and providing timely, accurate data to faculty and staff is essential.
• The role also requires the ability to conduct web-based research using tools such as Google and browsers such as Chrome and Firefox to identify funding opportunities and related information.
• Strong organizational skills, a high level of attention to detail, and the ability to manage and prioritize multiple tasks in a fast-paced environment are necessary.
• Additionally, a general understanding of federal regulations, funding agency guidelines, and best practices in research administration is required for success in this role.

Additional Job Information:

Benefits include medical, dental, prescription, long-term disability, accidental death and dismemberment insurance and life insurance; paid time for paid sick leave and annual leave; 10 paid holidays per year, tuition remission and supplemental retirement.

Bowie State University shall not discriminate against any individual on the basis of race, color, religion, age, ancestry or national origin, sex, sexual orientation, disability, marital status or veteran status. All policies, programs, and activities of Bowie State University are and shall be in conformity with all pertinent Federal and state laws of nondiscrimination including, but not limited to: Title VII of the Civil Rights Act of 1964, as amended, Title IX of the Education Amendments of 1972, the Equal Pay Act of 1963, the Age Discrimination Act, Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, Federal Executive Order No. 11375, and Article 49B of the Annotated Code of Maryland. This commitment applies in all areas and embraces faculty, staff, and students.