Overview:
- We are seeking a highly organized and detail-oriented individual to join our team in a hybrid HR – Employee Relations role. This position plays a critical part in supporting high-volume transactional activities related to scientific services and tissue acquisition for Discovery R&D.
- As part of the Operations team, you'll collaborate cross-functionally with scientists, finance, procurement, and external partners to manage purchase orders, invoices, and expense tracking. Strong communication, technical skills, and the ability to multitask in a fast-paced environment are essential.
Required Experience:
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Minimum of 3 years of relevant professional experience
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Highly organized with exceptional attention to detail and follow-through
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Proven ability to manage high volumes of transactional or financial work accurately
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Comfortable working cross-functionally with diverse teams
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Able to prioritize effectively and align daily tasks with larger deliverables
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Strong skills in data entry and reporting
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Excellent verbal and written communication abilities
Preferred Experience:
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Background in biology or pharmacology, ideally with bench scientist experience
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Experience with ERP systems for managing purchase orders and invoicing
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Familiarity with creating Standard Operating Guidelines/Procedures (SOGs/SOPs)
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Experience handling confidential and sensitive information
Key Responsibilities:
Financial & Transactional Operations:
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Issue purchase orders (POs), confirm invoices, and track third-party expenses
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Maintain accurate records of open POs, payments, accruals, and project close-outs
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Verify deliverables and coordinate invoice approvals
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Ensure compliance with contracts, license agreements, and corporate policies
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Support the acquisition of human biological samples and BD&L agreements
IT Systems & Reporting:
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Update forecasting and financial tracking tools
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Generate and distribute monthly financial reports
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Develop subject matter expertise in internal tools and workflows
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Troubleshoot issues related to POs, invoices, and payments
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Author and maintain process documentation and best practices
Collaboration & Communication:
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Work closely with internal teams and external academic or industry partners
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Provide timely updates to stakeholders on transaction progress
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Ensure prompt invoice submissions and effective PO management
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Coordinate across time zones when needed
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Take a customer-service approach in enabling operational processes