Administrative assistant/ Data entry
Collabera Inc.
Administration
Toronto, ON, Canada · Ontario, Canada
CAD 20-25 / hour
Posted on Aug 11, 2025
Administrative Assistant
Contract: Toronto, Ontario, CA
Salary Range: 20.00 - 25.00 | Per Hour
Job Code: 364374
End Date: 2025-09-10
Days Left: 28 days, 19 hours left
Detailed Job Description:
Client: Insurance
Job Title: Facilities & Administrative Coordinator
Location: Onsite – Toronto, ON (Mon–Thu), Remote on Fridays
Duration: 4 Months + Possible extension or Conversion
Pay Rate: $24-25.00 hour
The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, (paid time , paid sick and safe time , hours of paid vacation time, weeks of paid parental leave, paid holidays annually - AS Applicable)
Overview:
- We are seeking a highly organized and proactive Facilities & Administrative Coordinator to provide a broad range of facilities management, administrative support, and field relations services. This role serves as the primary onsite contact for internal teams, external associates, and vendors, ensuring smooth daily operations and an exceptional workplace experience.
Key Responsibilities:
- Serve as the primary liaison with the landlord regarding facilities and space-related matters.
- Coordinate scheduling for internal teams and visiting field associates.
- Conduct facility and departmental tours for visiting leaders.
- Professionally handle calls, emails, and in-person inquiries from the field, anticipating needs and providing solutions.
- Lead the Safety Team in partnership with Human Resources and act as the liaison for other Employee Associations.
- Arrange travel and prepare expense reports for the President, WFG Canada, and others as required.
- Order and maintain office supplies; coordinate catering for meetings and events.
- Coordinate employee workspace moves within the facility.
- Provide regular updates to management on location-specific issues and events.
- Maintain confidential records and files with discretion.
- Manage reception and lobby areas to ensure a professional appearance.
- Log and distribute incoming mail; manage outgoing correspondence.
- Respond to verification inquiries from product providers regarding branch office status.
- Distribute statements and send agent recodes/life license copies to authorized parties.
Qualifications:
- Minimum 3 years of administrative support or related experience.
- Strong written and verbal communication skills.
- Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
- High attention to detail and accuracy.
- Ability to work both independently and collaboratively in a fast-paced environment.
- Proficiency with MS Office Suite (Word, Excel, Outlook, PowerPoint).
Preferred Qualifications:
- Post-secondary education.
- Previous experience in the financial services industry.
- Experience in office management or as an executive assistant.
Job Requirement
- MS Excel
- office admin
- Administrative assistant
- bachlors degree
Reach Out to a Recruiter
- Recruiter
- Phone
- Samrudhi Subnis
- samrudhi.subnis@collabera.com