Research Administrative Coordinator

Department of Medicine, University of Alberta

Department of Medicine, University of Alberta

Administration

Edmonton, AB, Canada

Posted on Apr 23, 2026
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Location - This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.

The Department of Family Medicine is a top school for Family Medicine in Canada. The department is responsible for educational innovations and research that have been adopted across Canada and internationally. We are innovative and creative thinkers, producing high-quality work. As a learning organization, we constantly seek to improve how we do what we do for our learners, patients, and communities.

The Research Program of the Department of Family Medicine promotes, supports, creates, and disseminates research knowledge and scholarly activity in the discipline of family medicine. It also aims to enhance the research skills of faculty members, residents, and students. The department's Research Office provides guidance, advice and assists faculty and staff with administrative-related matters in the areas of research.

The Research Administrative Coordinator position provides specialized support to a busy Research Program office and the research activities of faculty members and researchers in the department.

The position may work from home one day per week after 6 months.

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.
The Faculty of Medicine & Dentistry is one of the world’s top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.

Minimum Qualifications

  • Bachelor's degree in a related field.
  • Research administrative experience in an academic setting.
  • Superb computer skills and advanced proficiency in Microsoft Word, including the use of merge/sort, columns/tables, and graphic functions.
  • Advanced proficiency in Excel and PowerPoint.
  • Demonstrated experience with academic CVs and online Common CVs.
  • Knowledge of reference citation formatting.
  • Must demonstrate attention to detail.

Preferred Qualifications

  • Proficiency using reference manager software - Zotero, Endnote, Mendeley.
  • Proficient in using email, Google Sheets, Google Docs, Google Drive, and the internet.
  • Proficient using video conferencing platforms - Zoom, Google Meets, etc.
  • Excellent ability to multi-task and learn quickly.
  • Excellent organizational and time management skills.
  • Self-starter and problem solver.
  • Ability to get along with and assist colleagues and faculty.
  • Excellent communication and interpersonal skills.
  • Knowledge of health research and medical terminology is preferred.

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

Research Administration

  • Acts as the point of contact and resource for faculty members regarding administrative processes related to research grant submission and administration of ongoing projects.
  • Coordinate and manage research grant communications with off-site faculty, clinical academic colleagues, and study co-investigators.
  • Update the Canadian Common CV database and similar for faculty members and input information pertaining to research grants and publications for faculty members.
  • Track Research Program metrics for reporting to government and external stakeholders. Create and maintain Research Program spreadsheets and/or databases.
  • Provide support and guidance with respect to faculty members' grant applications (e.g., designing graphs/process maps/frameworks for grant applications, feedback, proof-reading and editing grant applications; arrange internal reviews).
  • Support the development of new ethics applications, amendments and renewals.
  • Coordinate the distribution of research project materials (e.g., participant recruitment information, surveys, etc.).
  • Provide support related to the submission of research conference abstracts, design of research presentations/posters, and publication of research papers.
  • Support the creation, development, design and production of Research Program publications (e.g., Research Annual Report, brochures, etc.).

Research Program Communication

  • Manage research webpages including researching content to be added to the website, suggest improvements, new content areas, liaise with Principal Investigators for content.
  • Work with the Communications Coordinator regarding branding and format, and review and update content regularly. Work with Communications and Marketing regarding advertising and media for events/guest speakers.
  • Liaise with RSO regarding funding announcements.
  • Acts as a contact for Research Administrative Services (RAS); explain department and RAS policy and grant/contract requirements to researchers.

Event Planning

  • Coordinate the planning of the annual Research Day, and create and coordinate other events, as required.
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