Essential Duties & Responsibilities

• Handles scheduling and logistics for research team meetings and activities to ensure efficient use of time and resources
• Assists in the drafting and submission of research proposals and grant applications, ensuring compliance with funding requirements
• Maintains accurate and up-to-date documentation related to research projects, including presentations and detailed reports
• Supports financial management tasks, including tracking expenses, preparing financial reports, and assisting with budget forecasting
• Ensures adherence to research governance and compliance guidelines to maintain project integrity and institutional standards
• Facilitates communication and coordination between project stakeholders, enhancing collaboration and information flow
• Other duties as assigned

Knowledge, Skills, & Abilities

• Knowledge of financial, procurement, HR, and compliance policies and procedures related to research administration
• Knowledge of grant writing and proposal development that aligns with state and federal grant/sponsorship laws and regulations and RIT policies and procedures
• Skill in project management and organization to manage schedules, resources, and project timelines efficiently in a dynamic environment
• Skill in effective communication and collaborating with internal and external stakeholders
• Ability to manage multiple projects simultaneously and prioritize tasks effectively under pressure to meet deadlines
• Ability to ensure accuracy and thoroughness in administrative and financial documentation

Minimum Education & Experience

• Associate's degree in related field
• 5 years of relevant experience
• Equivalent combination of experience and education may be considered

Job Level Overview

Operations, Administrative, Service, or Technical Support Level 3 - Senior level role with considerable knowledge and skills. Performs complex tasks and project work. Work is typically not routine and requires troubleshooting and analysis. Mentors or guides less experienced staff.

Additional Details

Prof. Seth Hubbard and the School of Physis and Astronomy at Rochester Institute of Technology is looking to hire a full-time Research Program Administrator (RPM) to run many of the day-to-day operations associated with the large portfolio of sponsored research programs under his purview. This position reviews and supports pre- and post-award budgets and grant finances from government grants, foundations and/or other grant-award bodies. The RPM will administer all research grants, provide reports on research activity, coordinate salary allocations, and manages research-based finances and accounts, as well as perform accounting activities and reconcile federal research accounts including subcontracts, and monitor all account balances and expenditures to ensure compliance with sponsor regulations. The RPM will work closely with the Dr. Seth Hubbard and Dr. Jing Zhang and assist other Principle Investigators (PIs) in SoPA, as well as Sponsored Programs Accounting and Sponsored Research Service personnel supporting program-level planning and goal setting. In addition, with support from the RIT sponsored research and finance teams, the individual is responsible for executing laboratory business operations in accordance with contract requirements and RIT policies and procedures. Other departmental duties may include placing complex purchase orders, tracking research expenditures, travel reimbursements and student hiring on research projects.

FLSA Category

Work Location

Compensation

Application Materials

When you are ready to complete an application for this position please be prepared to submit the below requested information. This will be required to ensure your application is processed in a timely manner.

Candidates must be eligible to work in the United States.

Additional Details

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law.

If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.