eProcurement Systems Administrator/Business Analyst
University of Chicago
Department
F&A FIN - Procurement Services Solutions
About the Department
Job Summary
Responsibilities
- Manages the University’s eProcurement application (Oracle Fusion) for users, suppliers, catalog management, and purchase order problem support.
- Establishes and determines appropriate access for users depending on individual, role, departmental, or organization needs for use of the system.
- Performs periodic audit of Oracle Procurement role access.
- Answers Level 2 support question pertaining to the University eProcurement application.
- Manages University marketplace messages, communications, website, and support information.
- Communicates program changes and enhancements to different groups within the University community.
- Identifies process improvements and requests enhancements from internal University IT support to improve the performance of application.
- Analyzes spend reports, supplier proposals, structure and agreements to assist procurement personnel to develop matrixes for managing supplier relations and performance.
- Creates custom and standard reports from internal and external sources to evaluate and analyze company spend vs. key performance indicators related to suppliers/suppliers for use by procurement personnel in development of business strategies.
- Provides procurement personnel with appropriate metrics for spend to support purchasing decisions.
- Researches market activity as compared to usage and demand to determine appropriate commodities and materials bundles.
- Ensures accuracy of PO terms and conditions communicated with purchase orders.
- Manages process to ensure POs are communicated to suppliers.
- Ongoing maintenance of procurement module.
- With moderate direction from others, conducts business process analyses, needs assessments, and preliminary cost/benefits analyses. Uses basic understanding of applicable business processes, systems, and industry requirements.
- Administers new IT developments, keeps up with evolving business requirements, and uses knowledge of University systems to recommend appropriate systems alternatives and/or enhancements to current systems.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
- Bachelor’s degree, preferably in accounting or business administration.
Experience:
- Background in a large complex organization dealing with the purchasing and payment process.
- Background in a customer service environment.
- Interface between purchasing, accounts payable, and other financial systems.
- Previous experience in a higher education institution.
Technical Skill or Knowledge:
- Familiarity with data reporting and analysis.
- Familiarity with administrative processes, procedures, and systems within a university setting.
- Demonstrated ability to use analytical techniques to reconcile financial data and review and process financial documents.
- Proficiency in the use of spreadsheet and database software.
- Openness to change, adapts, and works effectively in a variety of situations, individuals or groups.
- Knowledge and understanding of fundamental purchasing and payment concepts.
- Proficiency in all Microsoft Office applications with advanced Excel and Access skills.
- Proficient working with Microsoft Excel, Word, and databases.
Preferred Competencies
- Communicate effectively and professionally, with an emphasis on email resolutions.
- Excellent verbal and written communication skills.
- Strong analytical skills, problem solving, and organizational skills.
- Participate as a team player and positively influence group activity.
- Project management and proven problem-solving and analytical skills.
- Enforce policies/procedures and continuously focus on process improvements.
- Self-starter with ability to work independently with minimal direction.
- Strong communication and project management skills to present to senior management.
- Strong technical writing skills with demonstration of past experience with development of business requirements documentation.
Application Documents
- Resume/CV (required)
- Cover Letter (required)
- References Contact Information (3)(required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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