Program Administrator, Community-Centered Data Science
University of Chicago
Department
PSD Data Science Staff
About the Department
Job Summary
Responsibilities
Develops budgets for programs and works with PIs, staff, faculty, and financial admin to ensure compliance with grant reporting requirements that includes progress reports and final reports; utilizes information included in progress and final reports to create content highlighting the program impact and translation of results.
Assists in the pursuit of grants and foundation proposals. Supports proposals by working closely with DSI leadership and faculty when appropriate.
Implements protocols for evaluating the effectiveness of CCDS programs.
Manages the daily operations of high school and undergraduate programs throughout the academic year and summer.
Leads admissions, recruiting, and enrollment of CCDS programs and activities.
Manages hiring and oversight of student staff for CCDS programs.
Implements protocols for evaluating the effectiveness of student research programs.
Serves as a primary point of contact for academic partners, students, alumni, and faculty mentors as relevant to CCDS programs.
Provides Senior Associate Director of CCDS and DSI leadership team with budget updates as needed.
Drafts and publishes communications content through authorized channels, such as website and email, to ensure content is up-to-date and accessible to key stakeholders.
Assists in purchasing, reimbursement and monitoring expenses for CCDS programs and initiatives.
Assists in event planning and execution, including creation of workflows and other necessary tracking documents to ensure details are appropriately managed and timelines are attended to.
Work with DSI team and leadership to identify new partnership opportunities to elevate and expand existing work to reach a broader, or higher impact, audience.
Assists DSI leadership team with other administrative and operational projects and other related work as needed.
Sets and communicates program priorities and performance standards and assesses operations using these criteria. Plans and conducts quality assurance reviews and recommends changes as appropriate.
Analyzes program budgets and recommends or makes budgetary recommendations.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
Bachelor's degree.
Experience:
Administrative experience in student affairs, academic support, or closely related environment.
Previous experience with quality improvement practices.
Previous experience in a higher education setting.
Technical Skills or Knowledge:
Proficiency in Microsoft Office (Word, Excel, PowerPoint).
Preferred Competencies
Self-starter who can operate in a complex environment with limited oversight.
Attention to detail.
Familiarity with general business practices, in particular budget and deliverable tracking.
Commitment to providing a high level of service and working in a team environment.
High degree of professionalism and emotional intelligence.
Handle confidential information with utmost discretion.
Excellent interpersonal, oral, and written communication skills.
Handle multiple tasks simultaneously and under tight deadlines.
Strong analytical and organizational skills.
Working Conditions
This position is eligible for a partial remote work arrangement.
Occasional evening or weekend work.
Application Documents
Resume/CV (required)
Cover Letter (required)
References Contact Information (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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