RESEARCH COORDINATOR

University of Washington Bothell

University of Washington Bothell

USD 5,667-6,667 / month
Posted on May 28, 2025

RESEARCH COORDINATOR

Req #: 246328
Department: DEPARTMENT OF MEDICINE: HEMATOLOGY & ONCOLOGY
Appointing Department Web Address: https://hemonc.uw.edu/
Job Location: Remote/Hybrid, Seattle - Other, Seattle - South Lake Union
Job Location Detail: This position is located at the Fred Hutch Cancer Center in South Lake Union.
Posting Date: 05/27/2025
Closing Info: Open Until Filled
Salary: $5,667 - $6,667 per month
Other Compensation:
Shift: First Shift
Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

POSITION PURPOSE

The University of Washington's Division of Hematology & Oncology includes 130+ faculty members located at the UW Medical Center, the Fred Hutchinson Cancer Center, and the VA Puget Sound Health Care System. Over the past 40 years, members of the Division have developed the world's leading bone marrow transplant program. In addition, members of the Division have made substantial contributions to many other areas of cancer treatment, including the use of tumor vaccines, cellular therapy for cancer, antibody-based treatments, and novel forms of chemotherapy and hormonal therapy. Our Division is deeply committed to maintaining its position as one of the leading centers for research and treatment of cancer in the world.

The Division of Oncology and Hematology has an outstanding opportunity for a full-time Clinical Research Coordinator. The purpose of this position is to promote the research objectives of Hematologic Malignancies Research Program in the Division of Hematology & Oncology. This position works with faculty, staff, and departments across multiple institutions to implement and coordinate multiple investigator-initiated and pharmaceutical-sponsored clinical trials.

POSITION DIMENSIONS AND IMPACT TO THE UNIVERSITY

The mission statement of the University of Washington Medical Center states that the Medical Center serves as a research resource, providing an environment in which clinical research may be conducted. This position is essential to that mission. This position provides significant contributions to research development, implementation and compliance for clinical trials and research studies for the Hematologic Malignancies Research Program in the Division of Hematology & Oncology. This individual will be responsible for overseeing the management of up to 10 clinical trials of varying complexities, the majority of which provide significant financial support for the Division of Hematology & Oncology.

DUTIES AND RESPONSIBILITIES

This position must be able to work independently under administrative direction on multiple clinical trials without benefit of written policies or procedures. This position requires daily interaction with pharmaceutical sponsors, providers, other health care personnel (e.g. nurses, patient care coordinators, insurance companies), and patients. This position will manage multiple clinical trials, including out-patient and in-patient elements, with the expectation of additional projects in the future.

Protocol, Patient, and Data Management - 95%

  • Design, create, revise, and complete research instruments (e.g. protocol visit checklists, and subject trackers) as necessary to ensure quality data that correlates with research objectives.
  • Assist with implementing procedures for protocol audits to assure protocol compliance and research data quality.
  • Take action to correct problems such as deviations from protocol requirements to ensure research quality. Assist with creating and implementing CAPA plans.
  • Ensure that projects are executed successfully and completed within needed time frames to meet research objectives.
  • May process labs for clinical trials, including centrifuging and aliquoting specimens, and ship specimens in accordance with federal and institutional biologics shipping regulations.
  • Ensure protocol compliance by managing patient appointments, including proposing research specific orders within the EMR, and coordinating with patient's clinical providers (e.g. physicians, physician assistants, and nurses) to collect reliable and accurate data.
  • Support and ensure complete protocol compliance and data collection in clinic. This includes collection of adverse events, concomitant medications, administering quality of life questionnaires, or other procedures required by protocol.
  • Understand billing plan for patients enrolled on clinical trials. Work with internal partners to ensure clinical trials are performed in accordance with institutional requirements for billing compliance.
  • Record patient protocol visits, including procedures in the CTMS system.
  • Ensure patient safety while participating in clinical trials by monitoring patients and interacting closely with patients' clinical providers and care team.

    Analysis and Reporting - 5%

  • Prepare interim reports for the research program and sponsors to ensure that each project is moving toward timely completion.
  • Assist Regulatory Coordinators by preparing reports to support annual FDA submission and IRB Continuing Review Reports.
  • May perform other duties as assigned. The needs of the Research Program and clinical trial/research portfolio will inform primary allocation of above tasks.

    MINIMUM REQUIREMENTS

  • Bachelor's Degree in Life or Social Sciences or related field.
  • A minimum of 2 years clinical research project coordination experience or equivalent.

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

    ADDITIONAL REQUIREMENTS

  • Sound knowledge of FDA, GCP, and NIH requirements relating to research involving human subjects.
  • Experience using electronic data capture software.
  • Strong computer skills and competency with Microsoft Office software.
  • Strong attention to detail and ability to multi-task, organize and prioritize multiple projects.
  • Experience in clinical trial processes, implementation of research protocols.
  • Excellent written and verbal communication skills.
  • Demonstrated ability to work independently, under supervision, and be a team player.
  • Should be highly motivated and flexible, with the ability to adjust to rapidly changing priorities and new projects.
  • Maintain positive vision, sense of humor, and professional demeanor under potentially stressful situations.
  • Applicants selected for this position who have not already completed the training for clinical research involving human subjects will be required to complete this training.

    DESIRED QUALIFICATIONS

  • Oncology clinical trial coordination experience.
  • Knowledge of University of Washington and Fred Hutchinson Cancer Center processes.

    Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

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  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

    To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

    Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.