PROGRAM OPERATIONS ANALYST (PROJECT/TEMPORARY))
University of Washington Bothell
IT, Operations
USD 5,090-7,634 / month
Posted on Jul 8, 2025
PROGRAM OPERATIONS ANALYST (Project/Temporary)) | ||||||||||||||||||||||||
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| As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. The Department of Medicine’s Division of Allergy and Infectious Diseases (AID) has an exciting opportunity for a Temporary Program Operations Analyst to supporting the Division. Our mission is to promote excellence in training, scholarship, and clinical care in Allergy and Infectious Diseases. We strive to create an atmosphere that fosters diversity for its intrinsic importance and the benefits that it brings to individuals, institutions, and society. We value and honor diverse experiences and perspectives and strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all. The AID Program Operations Analyst position provides finance and administration, grant management, strategic planning, and communication guidance to support AID leadership. This position requires a wide range of skills including programmatic, financial and grant management expertise, and the ability to independently problem-solve, and communicate effectively with leadership team, investigators as well as funding agency representatives, administrators, financial managers, and the community. The level of direction required for this position includes independent work with occasional oversight. The level of problem solving includes identifying current problems and related technical issues, and designing short- and long-term solutions. The position will manage multiple concurrent projects and resolve financial or administrative issues in various areas. This position will develop complex budgets and financial analysis tools (annual revenue $60M) and will interact in a collaborative manner with other team members to accomplish. The Program Operations Analyst position will report to the AID Division Administrator. The position will support the financial and grant operation activities. The position provides an excellent opportunity to work with a highly productive collaborative team with strong finance and grant administration expertise. Duties and Responsibilities: Duties include, but are not limited to, the following: Financial Program Development (30%) • Design and develop complex financial reporting tools to analyze and interpret financial data for division leadership. • Create and update finance SOP’s related to operational controls for the division and develop an internal departmental financial/fiscal policies. Assess financial procedures and implement new fiscal procedures, as needed. • Participate in process improvement initiatives related to finance and research administrative functions within the division . • Develop division procedures related to transition to the new UWFT financial system. Analysis (30%) • Prepare analyses and narratives in support of program plans and budget requests; evaluate financial alternatives and recommend appropriate action. • Identify project expenditures and revenue patterns, prepare analyses and narratives in support of program plans and budget requests. • Analyze and present monthly financial reports to project spending patterns, for budgets related to clinical revenue, self-sustaining, endowment funds and gifts. • Perform complex payroll analysis to include federal salary cap, faculty effort reporting, and grant effort commitments. Financial Reporting (25%) • Develop, modify and maintain multiple record keeping systems for varied and complex sources of funding, to include self-sustaining, revenue, gift and endowment budgets. • Manage 3 large recharge centers, includes quarterly reporting and rate agreements. Develop, recommend, and/or provide analysis for annual rate negotiations for recharge centers and/or self-sustaining accounts. Meet with investigators and program managers to review quarterly revenue and expense projections to ensure recharge centers revenue and expenses align with rate agreement. • Ensure compliance with all University policies and procedures, and conduct fiscal matters according to the generally accepted accounting practices. Pre-Award Management (15%) • Responsible for preparation of research grant and contract proposals for faculty and fellows and oversight of submission process. Initiate administrative sections of proposal including but not limited to development of budgets and budget justifications. • Ensure proposals are consistent with federal laws and regulations, sponsor agreements, submission and requirements and University specific policies and procedures. • Advise faculty, fellows and staff regarding pre-award operations and processes. • Lead training and resource development efforts by providing guidance to the program members on issues such as applicable regulations, cost allowances, budget justifications and cost share requirements • Develop contacts and networks with other departments, universities, schools and offices on grant research and project proposals involving multiple institutions and coordinate all projects with the Office of Sponsored Programs. Minimum Qualifications: A Bachelor's Degree in accounting, business administration, or related field and two years of work experience in finance and budgets, or equivalent combination of education/experience. Experience can substitute for degree requirement. Additional Requirements: • Demonstrated excellent verbal and written communication skills. • Demonstrated ability to manage competing projects and multiple deadlines and priorities. • Advance Excel skills including pivot tables. • Ability to work with a high degree of reliability, accuracy, and productivity. • Strong troubleshooting and problem-solving skills. • Ability to interpret and communicate to others complex policies and procedures. • Ability to display initiative, anticipate problems, and work to their resolution. • Ability to handle sensitive and confidential information. • Flexibility in managing changing priorities and responding to unplanned activities. • Experience with UW procurement and related systems and procedures. Desirable Qualifications: Knowledge of UW, State, and various funding agency's policies, procedures, and regulations. Experience with international subcontracts a plus. Experience with University of Washington financial and grant management systems, including Workday, SAGE and Award Portal. Conditions of Employment: Position will require considerable flexibility to meet deadlines. This is a hybrid position with 2 days in office and 3 days remote. Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. | ||||||||||||||||||||||||
| Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. | ||||||||||||||||||||||||