RESEARCH COORDINATOR
University of Washington Bothell
USD 5,416-6k / month
Posted on Jul 29, 2025
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| As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. The Department of Neurology has an outstanding opportunity for a Research Coordinator to join their team. POSITION PURPOSE To provide project management for an NIH-funded project. The individual hired for this in-person and on-site job, will work in the supervision a research coordinator interaction with other institutions/entities, development of study materials, compliance and tracking activities, manage diverse data activities (including managing the REDCap web-based database), presentations that summarize the analysis of data, preparation of quarterly data quality reports to the study’s DSMB, performing data quality checks, and setting up and testing study equipment. Will also be trained in Motivational Enhancement Therapy (MET) and conduct MET counseling sessions with patients after stroke during rehabilitation, including both in-person and phone sessions. DUTIES AND RESPONSIBILITIES Oversee study enrollment and protocol implementation of the research study, 45% • Provide oversight for this complex, multicenter trial. • Work with investigators at 2 recruitment centers (University of Washington in Seattle, WA., and Rancho Los Amigos National Rehabilitation Center in L.A., CA.) on compliance and tracking activities, recruiting and scheduling study participants, and performing data quality checks. • Ensure compliance with internal and external study regulation policies (including human subjects); oversee participant tracking, and data collection; coordinate the study’s needs for sleep apnea testing and CPAP devices; and ensure that the study is completed within the proposed timeline and budget. • Will be responsible for overseeing protocol and intervention fidelity and assisting with other day-to-day project management duties across the two academic institutions (subject payment and reporting, management of staff and volunteers). • Will oversee maintenance of a manual of procedures. • Plan and manage trial investigator meetings and other trainings across sites. Will help devise and deliver content for the trainings. • Provide guidance and supervision of study staff including the other trial site. • Assist PIs with design, development, and execution of the study • Assist with monitoring of recruitment and retention and troubleshoot issues related to recruitment and retention. • Assist PIs to devise, implement, and monitor any corrective action plans. • Oversee and arrange recruitment materials and other project tools for use across sites. • Provide financial management of study including overseeing payments to entities that support the trial. Conduct the study’s Motivational Enhancement Therapy program, 20% • Will undergo 8-16 hours of training in Motivational Interviewing with didactics and role-playing. • Will conduct all the study’s MET counseling sessions with participants assigned to the MET behavioral intervention under the supervision of clinical psychologist. • Will create written summaries of the sessions to be given to research participants, attend feedback sessions with the study’s clinical psychologist to ensure treatment fidelity throughout the study and receive feedback for the MET sessions. Provide regulatory support, 10% • Will oversee communication with the Central IRB. • Will prepare protocol and consent amendments, submission of adverse events, and protocol deviations to the CIRB. • Will assure compliance with other regulatory efforts including appropriate staff training, COI, and clinicaltrials.gov submissions and updates Provide training, management, and oversight of coordinator(s) and other study staff, 10% • Manage study staff, including a research coordinator. Liaise with companies and other entities providing support for the study, other academic partners, and advisory board, 10% • Prepare and present written reports and other presentations that summarize the analysis of data and assist in preparation of quarterly data quality reports to the study’s DSMB. • Help guide the other recruitment site (Rancho Los Amigos) on trial implementation and documentation. • Help manage contracts and agreements for this study. • Coordinate and lead meetings with study partners. Manage study equipment and supplies, 5% • Set up and test study equipment (including study iPads, sleep apnea testing devices, CPAP devices) MINIMUM REQUIREMENTS • Bachelors degree in • 2-3 years of relevant experience Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS • Prior experience as a study coordinator for clinical research including clinical trials • Prior use of REDCap • Excellent organizational skills • Excellent verbal and written communication skills • Outstanding interpersonal skills • Strong technology skills • Dedication to research • Able to work independently DESIRED QUALIFICATIONS • Master’s degree in field related to clinical research • Fluency in Spanish • Previous work as a project or program manager for a clinical trial • Experience with behavioral research • Experience with motivational interviewing • Previous experience with sleep apnea testing and treatment equipment CONDITIONS OF EMPLOYMENT The individual hired for this in-person and on-site job will have an office at the Harborview Research and Training Building which the individual will share with other research coordinators and project managers. Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. | ||||||||||||||||||||||
| Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. | ||||||||||||||||||||||