Research Program Coordinator
University of Wisconsin Milwaukee
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Position Title:
Research Program CoordinatorJob Category:
Academic StaffEmployment Type:
Terminal (Fixed Term)Job Profile:
Research Program CoordinatorJob Duties:
This research administrative position is based in the Department of Social Work, Helen Bader School of Social Welfare. The position directly reports to Dr. Melinda Kavanaugh, Professor of Social Work. Major activities include managing the research and grant portfolio and the newly developed Young Carer Center administration, including budgets, travel, community engagement and student supervision. Work is performed fully onsite at UWM’s main campus.
Job Responsibilities
Program administration – 50%
Manage budgeting, including tracking and submitting expenses and preparing financial reports
Oversee day to day center administrative functions to ensure smooth operations
Support grant writing and proposal development efforts; including gathering materials, drafting sections, and coordinatizing submission requirements
Manage grant post-award activities, including budget tracking, compliance, deliverables and sponsorship reporting
Prepare and submit IRB applications, amendments, renewals, and required reporting
Coordinate travel arrangements for research projects
Prepare briefing materials, background documents, and data summaries ahead of meetings, presentations, and partner engagements
Maintain the center’s master calendar, ensuring alignment of events, grant timelines, reporting deadlines, and director commitments
Center Reporting & Compliance - 20%
Serve as the primary administrator for workday processes (procurement, reimbursement, onboarding, time approvals)
Lead the preparation and submission of the center’s annual report
Coordinate materials for the centers six-year comprehensive review
Maintain systems for tracking all publications, presentation, scholarly outputs, and engagements
Communications & External Relations – 20%
Field and triage speaking engagement inquiries for the Center Director
Coordinate closely with the Center Director’s affiliated foundation to ensure alignment of mission, messaging, and activities, fostering a collaborative approach to shared initiatives and external engagement
Support & coordinate center-related communications, marketing, and public facing activities
Support the Director in preparing slides, talking points, and materials for public speaking engagements, trainings, or media opportunities.
Coordinate public-facing activities—such as webinars, virtual events, symposiums, and informational sessions—to elevate the center’s visibility, share research, and maintain ongoing relevance in the community and field
Attend local events relevant to the center’s work
Travel approximately 15% of the time for conferences, partner meetings, and representation at events.
Student supervision - 10%
Provide supervision and task coordination for students
Key Job Responsibilities:
- Coordinates the daily activities and contracts related to one or more research program(s)
- Serves as a unit liaison and subject matter expert among internal and external stakeholder groups, collaborates across disciplines and functional areas, provides program information, and promotes the accomplishments and developments of scholars and research initiatives
- Assists in the development, coordination, and facilitation of trainings and workshops for internal and external audiences to disseminate research program developments and information
- Plans, develops, and implements processes and protocols to support research aims
- Monitors program budget(s) and approves unit expenditures
- Develops policies, procedures, and institutional agreements on behalf of the program
Department:
Accredited by the CSWE, the Social Work Department is housed in the Helen Bader School of Social Welfare in the College of Community Engagement and Professions. The Department confers BSW and MSW degrees, and with the Department of Criminal Justice and Criminology, jointly offers a PhD degree in Social Welfare. The doctoral program prepares students for leadership roles such as university faculty, program evaluators, and policy analysts. The MSW program, which offers both online and in-person curricular options, emphasizes generalist practice. In addition, students can complete accredited programming in substance abuse counseling and school social work along with interdisciplinary certificates in trauma-informed care, applied gerontology, and nonprofit management. MSW students can also earn coordinated degrees with various programs such as criminal justice and criminology (CJC).
Compensation:
The target hiring range is $60,000-$65,000 on a 12-month basis. The final offer will be contingent upon the knowledge, skills, and abilities demonstrated throughout the selection process.
Required Qualifications:
Bachelor’s degree
At least one year experience with budgeting tools/applications (ie. Excel, Workday, etc.)
At least one year experience with grant management tools/applications (ie. IRB manager, etc.)
Preferred Qualifications:
Experience with grant writing
Experience managing/supervising students
Experience in community engagement
Strong written and verbal communication skills
Skill in multitasking across projects and meetings
How to Apply:
Interested applicants are required to apply online and provide the following:
- A detailed resume/CV
- a cover letter that addresses your professional level work experience as it relates to all required and preferred qualifications.
Note: Applicants must complete all required fields and attach all required documents prior to submitting the online application to ensure full consideration. Additional documents submitted aside from a cover letter and resume/CV will not be considered.
Finalist candidate(s) being considered for hire will be required to provide three professional/supervisor references through an external reference checking tool. References will not be contacted prior to candidates being notified.
In instances where the Search and Screen Committee is unable to ascertain from the candidates’ application materials whether they meet any of the qualifications, they may be evaluated as not meeting such qualifications.
Apply electronically by the application deadline date of February 13, 2026. Questions about this position should be directed to Jackson Prowse at prowse@uwm.edu.
Reasonable Accommodations
Pursuant to university policy, UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials
UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
CBC and Reference Check Policy
Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery Act)
For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.
Employment Authorization
In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.