Scheduled Hours

37.5

Position Summary

The Communications Specialist should be a strong project manager and problem solver with excellent digital design skills. This position will assist in supporting the marketing and communications initiatives of the Office of Technology Management, specifically event management and social media and email communications. This position, which reports to the Director of Communications, will collaborate with other members of the Office of Technology Management.

Job Description

Event Coordination and Publicity

• Plans and executes OTM events. This includes scheduling, budgeting and reserving space for various events affiliated with OTM. The Specialist will work with the event owner to coordinate event elements including invitations, menus, promotional items, PowerPoint decks and other materials as necessary.
• Helps to coordinate event publicity and related efforts to extend campus visibility and community outreach: designing print materials, social media, video, advertising, and other marketing efforts.
• Coordinates and manages event vendors.

Social Media/Website Development and Support

• Creates visual content (graphics and videos) via Canva for digital distribution across various social media platforms and via email. Ensures that visual content reflects and adheres to WashU brand guidelines.
• Manages a social media schedule with social media software as needed. Coordinates planned posts for OTM events. Also coordinates and schedules posts for technologies with the BDA for Technical Marketing to help promote WashU technologies.
• Assists with website content management and website content creation such as news stories, event posts, etc. including management of the OTM intranet site.
• Assists with tracking metrics associated with social media and OTM websites.

Database Management/Email Communications

• Manages and updates the OTM communications database. (Utilize Emma email marketing plafform)
• Solicits, develops and organizes content for OTM email communications, specifically the OTM newsletter.
• Tracks metrics (open rates, click rates, etc.) associated with email communications. Makes recommendations to adapt communications based on metrics.

Innovator Recognition and Education

• Coordinates various innovator recognitions, including the quarterly and annual patent awardee recognition and other educational materials and mailings as needed.

Performs other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

• Occasional work outside normal working hours

• Ability to travel to on and off-campus locations

Physical Effort

• Typically sitting at desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

Increasing Levels Of Responsibility And Expert Understanding Of Adobe Illustrator, Photoshop, And Indesign (5 Years)

Skills:

Adobe Illustrator, Adobe InDesign, Adobe Photoshop, Canva, Communication Design, Creative Approaches, Detail-Oriented, Digital Designs, Emma Email Marketing, Event Management, Graphic Design, Graphic Production, Highly Resourceful, Microsoft Office, Photography, Print Design, Project Management, Self-Starter, Time Management, Typography, Videography, Visual Design, WordPress

Grade

G09

Salary Range

$45,600.00 - $75,300.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.